HIPAA encryption compliance requires any electronic correspondence that has Personal Health Information (PHI) included in it to be encrypted. Simply put- confidential data needs to be protected. And just as important as what comes in is what goes out. Sensitive e-mail must be secure both inside and outside the organization, properly archived, time-stamped, indexed, tamper-proof and be available when requested.
Whether you send PHI regularly or simply use e-mail to deliver sensitive financial information or communicate disciplinary action, a reliable encryption product gives you the freedom to communicate safely and securely, and maintain compliance.
Sophos SPX Encryption
For an uncomplicated alternative to traditional e-mail encryption, we recommend Sophos SPX Encryption for meeting data protection and privacy guidelines. Compliance is made easy with simplified administration and a seamless user experience.
With SPX Encryption, workflow doesn’t get interrupted and users can access encrypted messages on all smart phone platforms. And with no encryption infrastructure required on their end, users can reply with an encrypted response.
Legal Discovery and Litigation Needs
Is it likely your business will be involved in litigation now or in the future? Unfortunately, the answer is yes. Luckily, you can take proactive steps to make the process as smooth as possible with e-mail retention and archiving solutions. Believe it or not, e-mail and other electronically stored information is often used as part of the discovery process in court proceedings, making it absolutely critical that organizations rigorously manage electronic communications.
Remember, the subpoena is not the right time to start thinking about an archive strategy. If you are not prepared, attempting to recover mail is a time-consuming and costly process that involves recovering months, even years of data from backup tapes or other medium.
The right archival solution prepares your business in advance for easy search and retrieval of any required data, taking the hassle out of recovery so you can continue business as usual.
It’s simply not an accepted excuse that your business didn’t understand the requirements or was unable to retain e-mail. If you cannot produce the required e-mail documentation, you are held accountable. It’s as simple as that and critical you have a plan in place.
Trusted Expertise and Proven Solutions
For compliance and beyond, when you’re ready to implement, trust Marvin Huffaker to set up, configure and manage your archiving and retrieval solution. With years of trusted expertise, Marvin can get you where you need to be to efficiently and effectively provide compliance or defend your business in the event of litigation.